Board portal software is a single location to safely store and share crucial information. It can also assist with all aspects of meeting management–from agenda creation and sharing, to document distribution and real-time voting. Board portals can also facilitate easy, flexible collaboration that is accessible on any device.
In addition to providing directors with quick, secure access to relevant information, a world-class portal is designed to make the boardroom more productive, allowing directors more time to engage in meaningful discussions and deliberations. This means that less time is devoted to non-essential tasks like reading board books in physical form or searching email threads to find look at more info important information.
A top-quality website can provide a range of tools that can help boards to practice better governance and cut down on time. For example, a board book preparation function lets board members create digital board book packages in minutes and reuse templates from previous meetings. Gen 3 portals also makes it easier for board members to carry out their work after meetings. Action items can be tracked and voted on directly in the portal and draft minutes are automatically linked to relevant documents.
It is essential to carefully examine and evaluate every option before deciding on the most effective board portal. We suggest engaging key stakeholders (board members as well as IT personnel and board admins) early in the process to understand their concerns and needs. It is then possible to clearly communicate the benefits of an online portal to help support governance processes in your organisation and gain buy-in. A well-designed board portal will offer a user-friendly interface that is simple to use and accessible by users with varying levels of technical expertise.