A data room is an online secure platform to store documents for business. They are used for a variety of business processes, such as M&A transactions, fundraising, IPOs, and legal proceedings. A virtual data room provides the security of distributing documents used in business. It comes with features like audit logs, multilingual search, and mobile access to apps. They also come with various security features such as encryption, two-factor authentication, and watermarking for the protection of sensitive data.
When choosing a data room for your company it is important to choose one that provides an opportunity to test the software for free. This will let you know whether the software is user friendly and compatible with your business needs. It is also important to determine whether the software provider provides 24/7 support and what kind of assistance they offer.
What should you include in your data space?
Based on the industry the startup’s information room may contain many different types of documents. In general, it is recommended to include an overview folder that includes essential information, such as the company’s mission statement, market size and growth potential, as well as an explanation of how their product/service efficiently solves that problem. The founders should also include a pitch and term sheet deck. This will make it easier to complete due diligence. Other sections that might be included in a data room are legal documents like articles of incorporation as well as intellectual property (trademarks and patents) and capitalization tables. These sections can be useful to investors. Additionally, a business should think about putting together a list of references from customers and referrals.