Videoconferencing has replaced face-to- meetings in virtually every business sector, including board meetings. As technology advances and we adjust to new environment, certain aspects must remain the same to ensure that board meetings via videoconferencing are effective.
In a world where the world feels like it’s changing in the blink of an eye, it can be tempting to let your hair loose and appear less professional in a videoconference. However, this isn’t an excuse to cut corners. Video conferencing is not different from traditional meetings in terms of etiquette. It is crucial that everyone involved is aware of the effect their behavior may have on others.
The first step is to select an online video conference software program with the features you require for efficient remote meetings. A good platform allows everyone to join in a meeting easily and provides the right amount security. It will also provide tools to manage the call before, during and after, making the process seamless.
Once the meeting is over participants should remember to turn off their microphones when they’re not in the room to limit the possibility of distractions. Avoid wearing patterns or colors that distract and make sure the lighting is suitable for video conference. This will reduce the appearance of glares and unflattering angles being viewed through a camera. It is also essential that all participants take the time to create a clear agenda before the meeting begins, to ensure that the conference is on track and the most relevant questions are discussed.